CQIN Bylaws

Continuous Quality Improvement Network (CQIN)
By-Laws
Revised September 15, 2008

 

This Association is not organized for profit and no part of the net earnings will be used to the benefit of any private shareholder or individual.  As such, the Association has been granted a Federal Tax Exempt Status under section 501 (c) (6) of the Internal Revenue Code.

Article I
Name

The name of the Association shall be “Continuous Quality Improvement Network.”  CQIN may also be used as the name of the Association.

Article II
Purposes

  1. The purposes of this Association shall be to assist member CEOs with active organizational transformation.  This Association shall also develop strategies to enhance active institutional learning for faculty, staff and trustees. Some examples of this assistance include:
    1. Sharing innovative ideas and initiatives.
    2. Sharing materials, successes, challenges, and failures.
    3. Conducting workshops, and seminars, and institutes on topics related to the purposes of the Association.
    4. Linking with groups outside education for mutual exchange of ideas and practices.
    5. Affiliating with groups and/or other educational associations for mutual exchange of ideas and practices.  As an organization, CQIN will support the purposes and objectives of the educational group or association with which it affiliates.  Affiliation will not alter or affect CQIN’s sole responsibility for all financial encumbrances or obligations it incurs as an association.
    6. Seeking funding for innovative projects.
    7. Publishing institutional best practices in higher education.

Article III
Memberships

  1. Types of Members
    Member institutions will be assigned to one of three classifications on an annual basis.
  1. Higher Education Institution
    1. The CEO of an accredited two-year community/technical college or four-year college/ university actively engaged in organizational transformation and who is interested in participating in the Association’s CEO activities is eligible to be a member of the Association. In a multi-college system, the CEO of the system may be a member if the district office or one of the campuses engaged in organizational transformation. In addition, the heads of each of the campuses are eligible to be members.
  2. Corporations associated with higher education.
    1. The CEO of a corporation actively engaged in organizational transformation and who is interested in participating in the Association’s CEO activities is eligible to be a member of the Association.
  3. Non-Profit Organizations
    1. The CEO of a non-profit corporation actively engaged in organizational transformation and who is interested in participating in the Association’s CEO activities is eligible to be a member of the Association.
  • New members are selected by a two-thirds vote of the Executive Committee or via a mail/electronic ballot, based on a written application for membership that includes evidence of being engaged in organizational transformation. The written application shall include information related to:
    1. Long-Range Planning
    2. Board, CEO and Senior Executive Learning
    3. Employee Learning
    4. Budgetary Allocation
  • Non-payment of dues will result in automatic removal from membership.
  • An Annual Institutional Fee for members will be established by the majority of the members present at a regular meeting or via mail/electronic ballot. Prompt payment of dues and assessments is required to become or remain a member.
  • The membership in this Association shall extend from July 1 to June 30 of the following year regardless of the time when dues are paid.
  • In the event a CEO leaves his/her position to accept another CEO position, he/she will remain a member of the Association, provided all dues are paid by the new institution/corporation.
  • In the event a CEO leaves his/her position, the institution from which he/she leaves will remain in an active status until the new CEO re-affirms his/her commitment to the Association.  This commitment shall be made by letter or verbally to the President of CQIN and payment of applicable membership dues.

Article IV
CQIN Institutional Representatives

  1. Each member CEO will designate one individual as a partner for organizational learning, known as the CQIN Institutional Representative (Rep). The Rep will be responsible for facilitating the events, programs, and activities that will enhance the Association and member’s institution.
    Some examples of these activities include:

    1. Share information on trends affecting higher education.
    2. Share developmental strategies on environmental scanning, training, planning, and process management.
    3. Share models for organizational transformation.
    4. Support each other’s learning through networking, study sessions, conference attendance, etc.
    5. Stimulate and provide a forum for “out-of-the-box” thinking.
    6. Cooperate in grant seeking activities.
    7. Assist in developing materials for publication by CQIN.

Article V
Election of Officers

  1. Officers
    1. The Officers of the Association will include the President, President Elect, Vice President for Membership, Vice President for Marketing, Vice President for Development, Secretary-Treasurer, and Immediate Past President.
    2. Changes to the number and type of Officers shall be modified by a two-thirds vote of the members present at a regular meeting or via mail/electronic ballot.
  2. Executive Committee
    1. The Executive Committee will consist of the President, President Elect, Vice President for Membership, Vice President for Marketing, Vice President for Development, Secretary-Treasurer, and Immediate Past President.
  3. Terms of Office
    1. Officers are elected to a two-year term.
  4. Process of Nomination
    1. The Executive Committee shall appoint a Nominating Committee.
    2. The Nominating Committee shall present to the members nominations for each position of the Association that fall vacant at that time. Members may make additional nominations in open meetings or by mail.
  5. Method of Election
    1. The election will be conducted at the spring CEO meeting.
    2. In the event of a vacancy in any office of the Association, other than the expiration of a term, the office will be filled by Executive Committee appointment until the prescribed procedure shall be followed to elect a member for the un-expired term.

Article VI
Duties of Officers and Executive Committee

  1. The Executive Committee will review the duties and responsibilities of the Officers of the Association annually for accuracy.
  2. Any change in the Officers of the Association will be recommended to the full Association for review and two-thirds approval by the members present at a regular CEO Meeting or via mail/electronic ballot.
  3. The Executive Committee shall constitute the administrative body of the Association and shall direct its policies as expressed in the By-Laws.
  4. It shall be the duty of the Executive Committee to provide for the safekeeping and proper investing of all funds of the Association.
  5. The Executive Committee may appoint volunteer and/or paid staff positions for the Association as needed to accomplish the goals of the Association. Examples of such staff positions include:
    1. CQIN Staff Administrator
    2. CQIN Meeting/Project Manager
    3. CQIN Coordinator for the Summer Institute

Article VII
Committees

  1. Committees may be formed as deemed necessary by the Executive Committee.
  2. Committee members shall be appointed by the President subject to the approval of the Executive Committee.

Article VIII
Meetings

  1. There will be one regular CEO meeting annually, which will include a business meeting and a learning/sharing session.
    1. Attendance by the CEO is expected and absences must be reported to the Association President if the CEO is to be excused.
  2. There will be an annual summer institute. The purpose of this institute will be to provide the Association with an in-depth examination of concepts related to organizational transformation and continuous learning for teams of administrators, faculty and staff.
  3. There may be one regular meeting of the Institutional Representatives each year, as determined by the Institutional Representatives.

Article IX
Amendments

  1. The By-Laws may be amended as follows:
    1. All proposed amendments must be presented to the members at least 30 days prior to the meeting at which action on the proposed amendment is to be taken.
    2. These By-Laws may be revised or amended by a two-thirds vote of the members present at a regular CEO Meeting or via mail/electronic ballot.